Manager Report February 21, 1014

Posted on February 21, 2014 by ClubVino

Aquarius logoAquarius Condominium Association

MANAGEMENT REPORT        February 21, 2014

BRIAN SEIDLER, PROPERTY MANAGER

  1. Administrative Items:
  • 2/17/14: Advertisement of a unit for rent in the North building found online stating that cats and dogs are welcome. PM sent a letter to the unit owner to address this issue with their realtor/listing agency.
  • 2/18/14: PM drafted a letter to a unit owner advising of a parking space reassignment. The space was assigned years ago and the correct assignee presented their case for the assignment of the space which provided more reasonable proof of assignment from the developer.
  • 2/18/14: Notice created to restrict parking from the gravel of the south service drive. This area is no longer available for resident overnight parking due to liability concerns. Persons are being directed to park across A1A.
  • 2/19/14: Mirabito gas savings report received indicating that a total of $ 715.08 was saved by the Association for the period of January 15, 2014 through February 15, 2014.
  • 2/19/14: PM placed notices under the windshield wipers of four vehicles parked on the gravel area of the south building informing those drivers of the new restriction on resident parking there. Security was provided with a memo outlining the enforcement process to clear this area and to keep it clear of resident vehicles in the future directing them to the west parking lot.
  • 2/19/14: Star Painting & Waterproofing disassembled the scaffolding over the south garage entry/exit point. It is awaiting removal by the equipment rental company. One compressor remains and a trash bin. All are expected to be removed Thursday 2/20/14.
  • 2/20/14: The navy blue Cadillac Sedan de Ville that was parked illegally in the west lot for a no license plate violation was removed at 11:30 a.m. by Crosstown Towing to their storage yard. The owner was sent a letter advising of such.
  • 2/20/14: No parking in the gravel area of the south building being enforced with two new vehicles receiving notices under their windshield wipers.
  • 2/20/14: Second Notice of violation prepared for a unit owner in the south building that refuses to make repairs to their plumbing leak as required by the governing documents.
  1. Service Projects/Work Orders:
  • PM updating Preventative Maintenance manual. Spreadsheets updated and fresh photographs taken of the equipment. Items not previously in inventory added with inspection sheets created for each piece of equipment.
  • 2/17/14: Lobby level double glass security doors discovered not to be locking. Electromagnet is loose and not securing the door. W/O made out for Eric to check it and see if he can secure the magnet and return the door to its proper function.
  • 2/17/14: PM removed loose concrete from a spalling point outside 208-South.
  • 2/17/14: PM created 27 new work orders for maintenance and housekeeping departments following his daily property inspection.
  • 2/18/14: Star Group on property removing the south garage cover scaffolding.
  • 2/18/14: PM created 10 new work orders for property repairs.
  • 2/18/14: PM received 12 new items from the Housekeeping Committee. New Work Orders made out to address them with the staff.
  • 2/19/14: Star Group on property to complete the disassembly of the scaffolding at the south garage for removal from the property. Final items to be removed today.
  • 2/19/14: PM generated 51new work orders for the staff to perform.

III.  Meetings Held:

  • 2/17/14: PM met with Star Group foreman regarding the removal of their remaining equipment and debris from the west pool deck demolition project.
  • 2/20/14: CSI meeting with project Engineer Andy for a site walk-through to plan staging of equipment.
  • 2/21/14: CSI met with Andy from ACG regarding continuation of deck marking
  • 2/21/14: PM met with unit owner regarding the reassignment of a long disputed parking space. Two owners claim assignment of the space since pre-construction sales began in 1971.
  1. Management Recommendations:
  • Review and update parking decal policy.
  • Review and update the Rules and Regulations of the Association.

VII. Tasks for next week:

  • Continue inspections of common areas for work orders. Follow up and close work orders they are completed.

.o0o.o0o.

Posted in Uncategorized | Tagged , , , | 1 Comment

Lobby Ceiling Collapse December 2013

Posted on January 13, 2014 by Cecilio Augusto Berndsen

Lobby Ceiling  Collapse   December 2013

 

Letter from ACG Engineering to the President of the Board reporting Lobby Ceiling Collapse received January 13, 2014.   CLICK HERE for the letter in .pdf format.

Posted in Board of Directors, Construction & 50 & 40 Year Recertifications | Tagged , , , , , , , , | Leave a comment

Property Manager Report January 10, 2014

Posted on January 10, 2014 by Cecilio Augusto Berndsen

The-letter-AAQUARIUS CONDOMINIUM ASSOCIATION, INC.
BRIAN SEIDLER, PROPERTY MANAGER WEEK OF: 1/10/14

DISTRIBUTION            TITLE           METHOD
Roman Kisler             President               E-Mail
Arkady Chase             Vice President      E-Mail
Emma Smith              Treasurer               E-Mail
Esther Levieyv          Secretary               Hand Delivery
Norman Raven         Director               E-Mail

I. Administrative Items:
•       1/06/14: Letter received from unit owner in the North building for the Board President.
•       1/6/14: Resolution passed unanimously by the Board at a duly called, noticed and held meeting. Amendment to the association Declaration of Condominium items XX and XXX prepared by association attorney Peyton & Bolin will now be sent to the members in accordance with Florida Statutes giving 14 days advance notice.
•       1/7/14: Letter of vehicle violation sent to a unit owner in the South building. A car reportedly belonging to his son has been stored in the west lot for a period of time with no license plate. This is a violation of the governing documents.
•       1/7/14: Letter of multiple violations sent to a unit owner in the south building regarding modifications to their unit underway without association approval and city permits. The unit owner is believed to have been sneaking the contractors into the property through the resident’s vehicle gate.
•       1/8/14: Written request received from a unit owner to review correspondence including legal opinions from the association attorney.
•       1/10/14: Update received from Alliance regarding collection efforts on six (6) active units.

II.     Service Projects/Work Orders:
•       PM updating Preventative Maintenance manual. Spreadsheets updated and fresh photographs taken of the equipment. Items not previously in inventory added with inspection sheets created for each piece of equipment.
•       01/06/14: Parts are in for the reconfiguration of the cooling tower plumbing to eliminate the cavitation noises in the upper part of the buildings. Airstron is scheduled to make these repairs Wednesday 1/14/14 if the weather cooperates.
•       1/6/13: Plumbing repairs began in a corner unit of the south building.
•       1/7/14: South building lower lobby electrical repairs continued. Drop ceiling grid expected to be completed by Wednesday 1/14/14.
•       1/9/14: Sliding glass security door in the north lobby out of service due to water penetration. Service call placed.
•       1/10/14: South lobby glass doors out of service due to computer system outage.
•       1/10/14: Fractured black pipe found in the north part of the main lobby area.
•       1/11/14: Annual roof inspection to be performed Saturday weather permitting.

III.    Meetings Held:
•       01/6/14: Board of Directors meeting held to approve minutes from past meetings and to discuss a resolution to the governing documents to change the responsibility of repairs from the unit owners to the association.
•       1/8/14: Candidates night was held in the Cascade Room with 9 of the eleven candidates speaking on their visions for the future of Aquarius.
•       1/9/14: A town hall meeting was called to educate unit owners on how to complete their forms for the annual meeting and to hear more information.

IV. Management Recommendations:
•       Board to determine which contractor is to perform the deck waterproofing once demolition of the wear slab is completed.
•       Board to determine if a whole building asbestos report should be performed to accommodate the request by the County.
•       Board to determine which pool contractor is to perform the west pool renovation once the waterproofing of the upper pool deck is completed.
•       Consider updating the Rules & Regulations last ratified in 2009.

VII. Tasks for next week:
•       Continue inspections of common areas for work orders.
•       Complete demolition of the valet area for the removal of the stucco soffit ceiling.

Posted in Management Office | Tagged , , | Leave a comment

Owners Candidates Night – January 4, 2014

Posted on January 3, 2014 by Cecilio Augusto Berndsen

Owners Candidates Night

January 4th., 2014

The Association is delighted to announce and invite you to attend an evening to meet and hear from the candidates running for the 2014 Aquarius Condominium Board of Directors.

Please come to the Cascade Room Wednesday January 8, 2014 at 7:00 p.m. where the candidates will introduce themselves and answer questions regarding their position on the various issues concerning Aquarius Unit Owners.

Following a closing statement, an open meet and greet will take place with the candidates. Refreshments will be served. We hope to see you at this exciting and fun filled event. Thank you very much!

Posted in Board of Directors | Leave a comment

Financial Statements 2013

Posted on December 31, 2013 by ClubVino

Aquarius_L_MedicAquarius Condominium Association

2013  Financial Statements and Supplementary Information.

December 31st., 2013

 

This is a .pdf document. Click HERE to see it in another tab.

 

Aquarius Condominium-Financial Statements-2013

 

 

 

Posted in Finance | Tagged , , , , | Leave a comment

Manager Report od 12 /13 /2013

Posted on December 13, 2013 by ClubVino

The-letter-A

Aquarius Condominium Association

Brian Seidler, Property Manager

Management Report  Week of December 13, 2013

 

 

I. Administrative Items:

·        12/09/13: Faina will be away on vacation 12/11-16/2013.

·        12/09/13: Letter sent to ThyssenKrupp regarding an invoice they sent from providing a service call on Thanksgiving Day.

·        12/09/13: PM delivered to Gage Couch of Cadence a CD of drawings along with down payment check and six (6) color renderings as a reference.

·        12/10/13: Notice sent to the managing agent of unit 1204-South regarding rule violations for guest occupancy and plumbing leaks in the guest and master bathrooms leaking into the units below via email.

·        12/11/13: Complaint received from North building resident that his car cover has been damaged and is concerned of a fire breaking out in the garage due to lit cigarettes dropped from above onto the cloth car cover. PM to speak with the believed source of the cigarettes.

·        12/11/13: Eleven (11) unit owners have declared themselves as candidates for the Board of Directors. There will be an election at the Annual Meeting for the Board of Directors.

·        12/12/13: PM obtained the building permit from the City of Hollywood for the renovation of the South Building Lower Lobby ceiling. Work to begin 12/13/13.

·        12/12/13: PM obtained Notice of Commencement with Broward County for the South Building Lower Lobby ceiling repair project.

·        12/12/13: Letter terminating the landscape design services of Land Form Design Group executed and mailed to Malcolm Miller, principal. New landscape design firm engaged by the Association, Cadence-Living of Fort Lauderdale.

·        13/13/12: Concrete repair proposals received from Carousel Development & Restoration, Inc., National Concrete Preservation, Inc., Restoration Technology, Star Painting & Waterproofing, Inc., and Waterfront Services, Inc.

 

II.            Service Projects/Work Orders:

·        PM updating Preventative Maintenance manual. Spreadsheets updated and fresh photographs taken of the equipment. Items not previously in inventory added with inspection sheets created for each piece of equipment.

·        12/02/13: Water supply to the South building interrupted due to the City of Hollywood addressing a broken water main south of Aquarius on A1A.

·        12/09/13: 1505-South has leaking pipes in their master bedroom bathroom into 1405 and 1205 below. The owner has been informed, shown proof and is contacting a plumber for repairs. Executive Plumbing came out 12/13/13 and performed their inspection for a scope of work and repair estimate.

·        12/09/13: Glass door from the gym to the west recreation deck came off the hinges and fell due to the topping slab having been removed from the deck. The glass did not break. Star contacted and requested to come out and correct the door issue.

·        12/10/13: Sewer waste water line in 1204-Southleaking into 1104-South. Managing Agent for the unit owner advised via email to arrange for immediate repairs as the odors are disturbing the neighbors.

·        12/11/13: Galaxy responded to address the vehicle gate issue experienced. A card in a car close by the reader is causing interference with the system.

·        12/13/13: Demolition began on the lower lobby of the South building. The permit was obtained 12/12/13 and the project is expected to be completed by 12/20/13. See photographs at the end of this report.

III.    Meetings Held:

·        12/11/13: PM performed a successful rental screening of 901-North.

·        12/13/13: PM performed a successful rental screening of PH-7 South.

IV. Management Recommendations:

·        Board to determine which contractor is to perform the deck waterproofing once demolition of the wear slab is completed.

·        Board to determine which landscape architect is to be retained for the upper deck projects. Several vendors are being considered.

·        Board to determine which pool contractor is to perform the west pool renovation once the waterproofing of the upper pool deck is completed.

·        Consider updating the Rules & Regulations last ratified in 2009.

 

VII. Tasks for next week:

·        Continue inspections of common areas for work orders.

·        Continue preparation of second mailing of the annual meeting.

·        Prepare information for Unit Owners regarding the Annual Operating Budget figures that were approved at the 12/5/13 meeting for posting and mailing.

·        Board Meeting to discuss the history of Capital Improvement expenditures to be held Tuesday December 17, 2013 at 7:00 p.m. in the Cascade Room.

Have A Wonderful Weekend!

Posted in Management Office | Tagged , , , | Leave a comment

Manager’s Report December 6, 2013

Posted on December 6, 2013 by ClubVino

The-letter-AAquarius Condominium Association

Managers’  Report         

Brian Seidler

 

December 6, 2013

I.   Administrative Items:

·        12/01/13: Lock out occurred with Board member having to retrieve keys from the management office.

·        12/02/13: Claim filed with our insurance agent for reported water leak damage to residents car in the garage.

·        12/02/13: A carpet cleaning company could not provide proof of workers compensation insurance to access the property. The unit owner called from Canada and accepted the waiver of liability responsibility. The form was emailed to her for execution and return to the Association.

·        12/02/13: Unit owner that sustained a broken rear car window when an item fell from an unknown balcony is seeking reimbursement of his out of pocket expenses of $ 225.00. Request forwarded to the Board of Directors.

·        12/02/13: Unit owner requested copies of our property insurance pages from 2010 to present. Request forwarded to our agent.

·        12/02/13: Faina will be taking vacation and travelling out of town from Wednesday, December 11, 2013 through Monday, December 16th, 2013.

·        12/03/13: 1405-S Janitorial department reported

·        12/4/13: Eric will not be in for work Friday 12/6/13 and is taking a vacation day to pick up his family visiting from out of the country.

·        12/04/13: Staff evaluations underway by PM for consideration of year end performance bonuses.

·        12/05/13: Service call placed to unit 906-South to close ceiling penetrations made when the waster drain pipe was replaced in the unit below.

·        12/05/13: Faina will be away on vacation 12/11-16/2013.

·        12/06/13: Approved figures for the 2014 operating budget published to the unit owners with reserves. If reserves are desired to be waived, votes must be received by the Association for the annual meeting Tuesday January 21, 2014.

·        12/06/13: Several Unit Owners have submitted their intent to be a candidate for the Board of Directors. There will be an election on Tuesday January 21, 2014.

 

II.            Service Projects/Work Orders:

·        PM updating Preventative Maintenance manual. Spreadsheets updated and fresh photographs taken of the equipment. Items not previously in inventory added with inspection sheets created for each piece of equipment.

·        12/02/13: Thyssen Krupp elevators able to effect repairs to the residents car in the South building that was inoperable since Wednesday evening 11/27/2013 with a faulty call button on the PH level.

·        12/02/13: South building lower lobby contractor to begin work on replacing the drop ceiling on 12/3/13 with a project time of 5-7 days.

·        12/02/13: Water continues to leak from the ceiling of the kitchen in the Cascade Room and the main lobby entry doorway. Star was informed via email.

·        12/02/13: Water is leaking from the west deck into the library damaging several books. Star was informed of this new leak area.

·        12/03/13: North pool exit door from lobby reported not to be closing properly by Security. A work order was made out for maintenance to address.

·        12/03/13: Foul odor reported in the North building service elevator. Pit cleaning to be performed in house.

·        13/03/13: Dryer out of service in the North building laundry room. Service call placed with MAC-GRAY for repairs.

·        12/03/13: Unit 1405 South carpet removal created a path of debris from the unit. Unit owner was contacted to arrange for cleaning of the common area carpeting.

·        12/04/13: Replacement of unit a/c filters begins by the in house staff.

·        12/04/13: Inspector from CNA Insurance came out to see the South Building HVAC Boiler unit that is inoperable and is in need of replacement.

·        12/04/13: North service elevator out of operation parked on the 2nd floor. Thyssen Krupp to be summoned in the morning.

·        12/05/13: North resident elevator out of service parked on the 9th floor. Thyssen Krupp called for an additional service call.

·        12/05/13: East pool found overflowing with water. Float valve stuck in the open position. Valve reset and water being drained to normal level.

·        12/05/13: South vehicle entry gate malfunctioning. The reader is not recognizing cards. A call was placed for service with Galaxy.

·        12/05/13: 1803 South has a leak in their bathroom toilet. They have been advised to call a plumber to replace the wax ring seal on their toilet.

·        12/06/13: Resident vehicle entry gate operating in good condition.

III.     Meetings Held:

·        12/03/13: Beautification Committee met to discuss ongoing projects including the replacement of the gymnasium flooring.

·        12/04/13: PM, Roman and Arkady met with City of Hollywood Building Inspector Larry Lancaster to review permits requirements for ongoing projects.

·        12/04/13: Roman and Arkady met with a representative of Special T Pavers regarding the west pool deck project.

·        12/04/13: Roman and Arkady met with Andy Caciedo of ACG-Engineering.

·        12/05/13: Association Budget meeting for fiscal year 2014 held on Thursday December 5, 2013 at 7:00 p.m..

·        12/05/13: PM, Roman and Arkady met with Cornel Hanes of Hanes Hurricane Shutter & Windows to discuss preventive maintenance of the Association installed common area shutters and the door and frame replacements required by the City of Hollywood.

·        PM met with city of Hollywood Fire Department inspectors from the building department to determine exactly what issues need to be added to the shop drawings for the issuance of our bu8ilding permit to replace the drop ceiling in the south building lower lobby.

IV. Management Recommendations:

·        Board to determine which contractor is to perform the deck waterproofing once demolition of the wear slab is completed.

·        Board to determine which landscape architect is to be retained for the upper deck projects. Several vendors are being considered.

·        Board to determine which pool contractor is to perform the west pool renovation once the waterproofing of the upper pool deck is completed.

·        Consider updating the Rules & Regulations last ratified in 2009.

 

VII.      Tasks for next week:

·        Continue inspections of common areas for work orders.

·        Continue preparation of second mailing of the annual meeting.

·        Prepare information for Unit Owners regarding the Annual Operating Budget figures that were approved at the 12/5/13 meeting for posting and mailing.

.o0o.o0o.o0o.

Posted in Management Office | Tagged , , | Leave a comment

Aquarius Maintenance Quotas 2014

Posted on November 15, 2013 by ClubVino

aquarius51

Aquarius Maintenance Quotas 2014

Aquarius Condominium Association, Inc.

2014 HOA Maintenance Quotas

Posted in Finance | Tagged , , , , | Leave a comment

Manager Report September 13, 2013

Posted on September 13, 2013 by ClubVino

Aquarius_L_Medic

Aquarius Condominium Association

 

Manager’s Report            Brian Seidler

 

Friday September 13, 2013

 

  •      Notices for the scheduled building domestic water shut down (9/9/13) were posted and a message placed on the in house television channel.·        Unit owner of 1401-South and 1408-South (Cohen) submitted a request via email for the email addresses on file with the Association per Florida Statute. Response email sent advising that in accordance with FS 720.303(4)(g) does not allow the distribution of unit owner email addresses without their consent.
  •         Skype Interview for purchaser of 1808-South (Kohler) conducted with PM and Faina. Required association documents will be executed and provided.
  •         Interview of purchaser of 1703N performed with Faina in the lobby level Board room. She is paying cash and will begin moving in clothing immediately.
  •         Hearing scheduled for Writ of Possession for CORBELLA unit 301North. The Bank won foreclosure on this unit in March of this year. They are now taking action to remove any occupants of the unit and take physical possession of the unit. PM to inform Alliance.
  •         Executive Plumbing replaced leaking gaskets on domestic water supply line in the North tower.
  •         A/C unit air dryer being changed out with a new unit at the restaurant.
  •          Painting of the newly installed south lower lobby records storage room underway. Electrical connections replaced, carpeting removed and new drywall ceiling installed. Records to be moved into the rear room when job is completed.
  •         Resident advised that they are experiencing a low water pressure in the north building on the 15th floor. Domestic water pump checked and it was determined that pressure was reading at about 96 psi. Pump should normally be operating in the 130 psi range. PM had Eric stop the pump, close and re-open the valves and restart the pump. Pump was restarted in automatic mode which restored the pressure to 130 psi.
  •         Board Meeting was held on Friday September 6, 2013 at 10:00 a.m. to appoint Esther Levieyv to the open seat on the board. Esther will serve as Secretary of the Association until the next regular election.
  •         9/5/13: PM met with B.P. Taurinsky our engineer regarding the sea wall concrete spalling issue. Signed and seal applied drawings for the necessary repairs were supplied to the Association. Contractors interested in providing proposals are to receive them to apply for the necessary permit for repairs.
  •         Construction project meeting held Thursday 9/12/13 with B.P Taurinski, Malcolm of Land Designs, Michael and Aharon of Star Painting, Roman and Esther and Brian representing the Association. Issues discussed included Recap of the west pool deck progress and anticipated completion date, need for a drainage plan to be performed by a civil engineer to be referred by Malcolm, Malcolm scheduling a meeting for selection of a planter design for the Board, and the need for a waterproofing contractor to be made. S decision as to which pool contractor is to be engaged by the Association needs to be made. Discussion was had about the seawall repairs that need to be made to approximately 200 linear feet of seawall.


Photos from construction project will be included in next week bulletin.

 

.o0o.o0o.o0o.

Posted in Management Office | Tagged , , , , , | Leave a comment

Financial Statements 2012

Posted on December 31, 2012 by ClubVino

Aquarius_L_MedicAquarius Condominium Association

2012  Financial Statements and Supplementary Information.

December 31st., 2012

 

This is a .pdf document. Click HERE to see it in another tab.

2012 Audited Financial Statements – Aquarius Condo Assn.

 

Posted in Finance | Tagged , , , , | Leave a comment