January 29, 2016, 2:05 pm Cascade Room
Present: President – Bhagwan (Buck) Gupta, Vice President Cecilio Augusto Berndsen, Secretary – Linda Satz, Treasurer – Victor Rocha, Director – Sofia Ferenberg, also present David Slavin, A & P Management Aquarius Manager, Bill Coleman, Regional Manager, A & P Management. A large group of unit owners.
Meeting called to order 2:05 p.m. by Bhagwan Gupta. All board members were present. Notices timely posted,. Quorum met.
Bill Coleman reviewed the financial overview (see attached). Cannot make up a 2015 deficit because the year has ended, there are variances in 2016, hopefully. The plan for 2016 will level things out.
Anything that changes in reference to increased maintenance charges are for the Board to decide. The board does not intend for a deficit to be continued for new expenses in 2016.
CSI, Construction firm for West Deck and Valet Deck, had a completion date in Dec., 2015. Every change signed by previous Board extended the completion date, CDT has 345 days left for completion. The Valet Deck will be open in approximately 30-45 days.
Cecilio Berndsen wants a list of what is to be completed which he would like Bill Coleman to have by the end of this week. Forensic audit bill will be reported on by Feb. 8,
Bhagwan Gupta advised committee reports will be given to the Board for their consideration.
We will walk through with CSI at Valet deck for items to be considered in construction projects.
The mechanical and the cameras low voltage wires have been approved.
Once the plumbing is passed for bathrooms sheetrock will be started.
Bhagwan Gupta will start making a list of the days that the lobby work is not being worked on, and hold Oak Group (Jeff) responsible. Cecilio advised there is still the decorating to do after that.
Project Updates from David Slavin: expansion joints, bumpers, landscaping. Bill Coleman added Santa Barbara Nursery will provide plants and was recommended by Landscape Architect.
West pool plantings have to be addressed, liability is shared between the board and landscaper.
Bill advised the Valet Deck to be opened by the end of February, and the sound system to be resolved.
The air conditioning isolation valve will be installed within 2 weeks, they are doing it now so it won’t have to be done when the weather is hot in May.
On Wednesday at 10:30 a.m. there will be a walk around of the building to overview the scope of work that has to be done for the 40 year certification. We will have a report within 30-60 days.
Bill Coleman advised the Board to pick a contractor that they like, see the price quote and then negotiate.
The pedestrian gate to be completed next week.
The bathrooms in the gym are to be renovated within 30-60 days because they are leaking into the Green Room also, the showers and sauna must be done, that would be a separate project.
Bill stated the 40 yr. certification includes; structural, electrical, illumination and safety. This does not mean that everything has to be brought up to code: THERE WILL BE NO NEW ASSESSMENTS UNTIL 2017 AFTER ALL OTHER ASSESSMENTS HAVE BEEN PAID.
Victor Rocha is handling the security camera project. Wires have already been run for 45 cameras, we need them for safety reasons. The cameras are not a material alteration they are a safety issue.
Motion: Bhagwan Gupta wants the cameras installed: Victor Rocha seconded the motion: Vote was 4 I, Sophia Ferenberg voted against.
Bathrooms Men’s bathrooms going from 3 to 2 stalls, in agreement, can get bids.
Motion: Bhagwan Gupta, Santa Barbara Nursery for landscaping, Linda Satz, seconded, all agreed.
Motion: Cecilio Berndsen, irrigation should be handled by Santa Barbara Nursery for landscaping, Linda Satz, seconded, all agreed.
Motion: Bhagwan Gupta, Lighting, Cecilio Berndsen, seconded, all agreed.
Motion: Bhagwan Gupta, additional office staff, 30 hours per week (9 am to 12 pm and 1 pm to 4 pm, Linda Satz, seconded, all agreed.
Motion: Cecilio Berndsen, The Procurement Process should be as follows: All competitive procurement procedures are to be announced to the owners before the bidding takes place so that a competitive bidding process can be established with a time limitation. This will be shared with the owners (see attached); Linda Satz seconded, all agreed.
Adjournment of Meeting: 3:30 p.m.
Signed: Linda Satz, Board Director Secretary