January 22, 2016 at 2 p.m. Cascade Room
Present: Bhagwan (Buck) Gupta — President, Cecilio Bemdsen — Vice President, Victor Rocha — Treasurer, Linda Satz — Secretary, Sofia Ferenberg — Director, David Slavin A&P Mgt., Bill Coleman A&P Mgt., a large group of owners.
Meeting called to order by Bill Coleman at 2:04 pm. Notice posted 48 hours prior. Quorum met.
Bill Coleman 1) outlined responsibilities of the Board Members; and 2) various methods of answering questions from the membership.
Cecilio Berndsen — motion for Buck Gupta for President, second Linda. Satz, Victor Rocha — motion for Cecilio Berndsen for Vice President, second by Buck Gupta Linda Satz — nominated Victor Rocha for Treasurer, second by Buck GuptaVictor Rocha — nominated Linda Satz for Secretary, second by Cecilio Berndsen.
Buck Gupta proposed every third Thursday of the month for Board Meeting between 6 & 7 p.m.
Bill Coleman stated that we need a Board Meeting next week for the irrigation, landscaping and electrical for the valet deck. Packet will be prepared by management prior to meeting. Management wants a proposed agenda one week before the Board Meeting.
Financial for the year will be completed by the end of the month. An audit must be completed by April 30.
Cecilio Berndsen and Sofia Ferenburg will approve invoices. Two signatures required to sign checks. Cecilio wants Victor Rocha to review checks signed by Cecilio and Sofia.
Next Board Meeting scheduled for January 28, 2016
Vice-President Berndsen wants to have a list of committees for people to sign up. Management and Victor Rocha will handle legal affairs.
Lawsuit alleging practicing law without a license, filed by Sofia F., Ilya G, Boris E. and Eugenia V. against Andrew Surdoval should be rescinded. Victor Rocha stated that signing an affidavit prepared by an attorney is not practicing law and the new Board will rescind it.
No Board members (except 2) may get together to discuss condominium business — only at formal Board Meeting.
Any new amendments to our condominium documents must be recorded with the City. Current problems: parking spaces.
Cecilio Berndsen wants a list of how much money was spent, for what, and how much money remains. He wants unit owners to know.
Question — how are financials managed and/or are they lumped together? Special assessments must be spent for that specific item.
Bill Coleman — documentation — charged — receivable, collected, projected, variance; Cecilio wants funded and actual.
Victor Rocha spoke of security concerns about the unlocked door next to the main gate in the garage. Marty Irwin — 1204N — volunteered to help with whatever is needed.
Customer service of AP Management will deal with coupon books and other payment issues. Meeting adjourned at 3:15 p.m.
Linda Satz, Secretary of Board of Directors